Privacy collection notice - recruitment

Privacy collection notice - recruitment - Parliament of Victoria Skip to content Privacy collection notice - recruitment On this page Purpose and application Definitions What is collected Methods of collection Who personal information is disclosed to Data quality, access and correction Data security Complaints Anonymity Further information Purpose and application The parliamentary departments are committed to protecting the privacy of individuals and handling personal information in accordance with Information Privacy Principles in the Privacy and Data Protection Act 2014 (Vic) ( PDP Act ) and other relevant legislation. In this privacy collection notice, a reference to a parliamentary department or the parliamentary departments means, depending on the context, each of or all the administrative departments of the Parliament of Victoria, being the Department of the Legislative Council, the Department of the Legislative Assembly, and the Department of Parliamentary Services. Together, the parliamentary departments provide support, infrastructure and professional services to enable the work of the Parliament of Victoria. This privacy collection notice applies to the parliamentary departments’ recruitment activities. It explains what information is collected when applications for employment with a parliamentary department are made. It may be updated from time to time. This privacy collection notice should be read in conjunction with the Privacy Policy which contains information about the parliamentary departments’ broader privacy practices and how personal information is handled generally. Definitions The terms personal information, sensitive information and health information have the same meanings as in the Privacy Policy . In this collection notice, any reference to personal information is also a reference to health information and sensitive information unless otherwise stated. What is collected The parliamentary departments collect personal information from individuals who apply for employment with a parliamentary department, including electorate officers nominated for employment by a Member of Parliament pursuant to section 30(1) of the Parliamentary Administration Act 2005 (Vic) ( PAA 2005 ) who are employed by the Secretary, Department of Parliamentary Services pursuant to a delegation from the Presiding Officers under section 32(3) of the PAA 2005. The parliamentary departments collect personal information that is reasonably necessary for the administration and evaluation of applications for employment. This may include: information in resumes or applications including: names, addresses, contact details such as phone numbers and email addresses, and employment history; academic transcripts or qualifications; referee details as provided; identity documents such as drivers’ licence or passport; documents relating to the applicant’s ability to perform work in Australia; other miscellaneous information disclosed by an applicant; and information collected during the interview process. For certain positions, applicants may be asked to complete background and probity checks (such as a police check and a Working with Children Check), pre-employment health check, pre-employment conflict of interest, other employment and misconduct declarations and other candidate assessments such as psychometric or technical testing. The parliamentary departments do not collect sensitive or health information without an applicant’s consent. Methods of collection The parliamentary departments collect applicants’ personal information at different stages during the application process, e.g. from the initial application, at interview, undertaking assessments and when checking references. In most cases, the parliamentary departments collect personal information directly from applicants, including any sensitive information applicants choose to provide to the parliamentary departments, such as information about an applicant’s health relating to pre-existi