Role overview SmartAC is hiring a Staff Accountant with 3–5 years of experience on day-to-day accounting operations. You will assist with the AP and AR process, reconcile bank and balance sheet accounts, and support a timely, accurate month-end close. The role reports to the Controller (or Finance Lead) and works closely with Operations, Sales, and Customer Success. - Title: Staff Accountant - Department: Finance & Accounting - Reports to: Controller / Finance Lead - Location: Houston, TX (hybrid) or remote, US - Employment type: Full-time, exempt Key responsibilities Accounts payable - Process vendor invoices end to end coding, approval routing, and payment scheduling. - Manage corporate card spend and reimbursements in Ramp, including receipt of compliance and GL coding. - Maintain vendor records, W-9s, and support annual 1099 filings. Accounts receivable - Manage subscription invoicing, collections, and cash application using Chargebee and Stripe. - Reconcile Stripe payouts, fees, refunds, and chargebacks to QuickBooks Online. - Maintain the AR aging, follow up on past-due accounts, and partner with Sales and Customer Success on billing issues. Reconciliations and close - Complete monthly bank and credit card reconciliations for all accounts. - Reconcile balance sheet accounts, including cash, prepaids, accrued liabilities, deferred revenue, and clearing accounts. - Prepare journal entries for accruals, prepaids, and revenue adjustments. - Support the month-end close checklist and deliver accurate results on deadlines. Reporting and controls - Build and maintain Excel schedules and reports that support the close and management reporting. - Support year-end audit, tax preparation, and sales tax filings. - Document processes and suggest improvements to controls and automation. Qualifications - 3–5 years of hands-on accounting experience, ideally in a SaaS, subscription, or tech-enabled services company. - Bachelor's degree in Accounting, Finance, or related field. - Strong working knowledge of account reconciliations across balance sheet accounts. - Proven experience running full-cycle AP and AR processes. - Experience completing monthly bank and credit card reconciliations and resolving variances. - Solid understanding of GAAP, accrual accounting, and the month-end close. - High attention to detail, sound judgment, and the ability to meet close deadlines. - Clear written and verbal communication with non-finance teams. Technology experience Hands-on experience with each of these tools is recommended. Tools How you’ll use it QuickBooks Online - General ledger, journal entries, bank feeds, reconciliations, and financial reports Chargebee - Subscription billing, invoicing, credit notes, and revenue data Stripe - Payment processing, payout reconciliation, refunds, disputes, and fees Ramp - Corporate cards, bill pay, expense management, and receipt compliance Excel - Reconciliation workpapers, close schedules, VLOOKUP/XLOOKUP, pivot tables, and reporting Nice to have - CPA, or progress toward CPA licensure. - Experience with subscription revenue recognition (ASC 606) and deferred revenue schedules. - Experience at a high-growth startup or with building processes from scratch. Why Join Us? - Real Impact: HVAC accounts for half of home energy use. Our technology directly reduces energy waste and saves homeowners thousands in repair costs. - High-Growth Startup Environment: Join an agile team where what you work on goes live quickly and we keep iterating. - Collaborative Culture: We bridge teams across all functions to work closely together and learn from each other. Compensation/Benefits: - Salary and company stock options - Company paid healthcare - 401k - 8 Holidays - 20 Days PTO