Coordinator, Student Affairs

Position Vacancy Announcement: 

• Requirements
• The Coordinator of Student Affairs is responsible for providing academic support and instruction to improve recruitment, enrollment, retention, and assist in the daily operation of Student Services in the College of Pharmacy in Crestview, FL. The duties and responsibilities include: administration, data collection, record maintenance, reporting, academic advisement, admissions outreach, recruitment, and retention. Other responsibilities include coordinating Advanced Pharmacy Practice Experiences (APPE) and Introductory Pharmacy Practice Experiences (IPPE), Didactic courses, and FAMU Pharmacy Residency Program as directed by the Campus Dean for students matriculating at the Durell Peaden Jr. Rural Pharmacy Education Campus and residents. The Coordinator of Student Affairs makes recommendations and decisions regarding departmental policies and guidelines, data collection for accounting and reporting purposes as required by the College and University.
• Establishes and provides information to students relocating to Crestview, FL and maintain current database.
• Serves as academic advisor for Professional Pharmacy Students (P-1 through P-4). Maintains an active database of all activities related to student counseling and communication with Associate Dean/Director, Student Services in Tallahassee.
• Assists Peaden Campus-based students with registration and issues involving: academic holds, financial aid, absences, grievances, probation, suspension, and dismissal. Communicate any issues to Campus Dean and Assistant Dean of Student Services.
• Provides assistance to the Campus Dean and Division Director in the identification of potential APPE/IPPE training sites. Responsible for processing clerkship payments to training sites and resolving student scheduling issues/site issues.
• Coordinates Preceptor Training Workshops and credentialing of Adjunct Faculty as directed by Campus Dean and Director of Experiential Programs.
• Maintains current database on all faculty, students, preceptors, APPE/IPPE sites, syllabi, description of rotation objectives, site evaluation history, Enflux, ExamSoft, CORE ELMS documentation of student and preceptor performance.
• Sets up and actively participates in student placement site visits.
• Verifies that all required paperwork is completed for 6th year Pharm.D. candidates' APPE. (Background Checks/Drug Screening, Medical Tests and verification, and Security paperwork for the various rotation sites)
• Provides assistance with class set-up including video/teleconferencing equipment and proctoring. Compliance with ADA and CeDAR.
• Communicates with the students of required participation in Health Fairs and other COPPS functions.
• Initiate contacts with high schools, colleges and universities for participation at career events, college fairs, etc. for the purpose of recruitment of the College of Pharmacy.
• Assists Campus Dean and Division Director in the development, organization, and preparation of brown bags, health fairs, and other community services.
• Coordinates and supervises research students attendance and student activities, i.e. brown bags, health fairs, comm. service.
• Creates, revises, and distributes Student Handbook with information regarding the Peaden Campus Operations and Procedures, Preceptor contact information, and other information specific to the Peaden Campus in Crestview. Counsels students in areas of Professional Attitude, Etiquette, Dress, and Ethics.
• Assists in the establishment and maintenance of Student Organizations.
• Assists students with travel arrangements to meetings and other planned activities. Assures that hours of experiential activities and community service are properly documented and communicated to the Director of Experiential Programs.
• Performs all task/duties associated with the administration and coordination of Student Services/Affairs of the College of Pharmacy and the operations of the Peaden Education Campus as needed
• Act as a liaison to the College and University Student Services Staff, including Registrar, Financial Aid and Student Accounts
• Assists in the orientation and the training of new employees, i.e. Administrative Assistant, Program Assistant, and Student Affairs Coordinators, etc.).
• Develops documents and maintains a contact list for recruitment activities for follow-ups with interested applicants.
• Provide training/materials and assistance to the CoPPS IPH staff, learners, Faculty and preceptors on departmental workshops and webinar as necessary to perform their activities, including software and hardware.
• Travel to Tallahassee and pharmacy practice centers for Student Affairs and academic activities.
• Other duties as assigned.
  
  Minimum Requirements
• Bachelor's degree in appropriate area of specialization and two years of experience in human resources; or master's degree in an appropriate area of specialization.
  
  
  Recommended Competencies
• The ability to provide administrative and clerical skills, as well as organizational and computer office skills.
• Knowledge of Microsoft Word, Excel, PowerPoint and Access.
• Communication Skills: Oral and Written
• Knowledge of Accounting Principles
• Knowledge of University and College policies, procedures, strategic plan, and mission
• Demonstration of ability to work independently as well as collaborate with others
• Exceptional organization skills
• Experience with and commitment to working with diverse populations...

Administrative and Professional and A&P Executive Service (A&P EX) positions are considered contractual. Terms and conditions are generally recognized by contract for a specific period of time or contracts renewed on an annual basis. Certain benefits, amount of leave, and notification of termination are exclusive to the pay plan.

In accordance with Florida Statute 112.219, relevant work experience may substitute for the required education: 4 years of experience in lieu of a Bachelor’s, or 6 years in lieu of a Master’s.

How to Apply:
Applicants are required to complete the online application with all applicable information. Applications must  include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Workday. This search is being conducted under Florida law, including the Sunshine law and Public Records law. 

Conditions of Employment: 
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference  checks and verification of education. An official college transcript, a high school diploma, or other educational  documents must be submitted, where applicable, at the time of employment. 

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment.  Federal law requires proof of your authorization to work in the United States. You will be required to provide proof  of your identity and employment eligibility within three (3) days of employment. 

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of  any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of  the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if  currently employed by the State, this law prohibits the promotion of such person. You may be required to provide  documentation. 

Reasonable Accommodation: 
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA),  please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of  the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800)  955-8771. 

Equal Opportunity/Equal Access University:

Florida A&M University is an equal opportunity employer.