Office Manager

<div class="content-intro"><div><span style="font-family: helvetica, arial, sans-serif; color: rgb(0, 0, 0); font-size: 12pt;"><strong>About Glean:</strong></span></div> <div> </div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry’s most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles.</span></div> <div> </div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean’s agentic capabilities - AI agents that automate real work across teams by accessing the industry’s broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level.</span></div> <div> </div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Recognized by Fast Company as one of the World’s Most Innovative Companies (Top 10, 2025), by CNBC’s Disruptor 50, Bloomberg’s AI Startups to Watch (2026), Forbes AI 50, and Gartner’s Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we’re helping the world’s largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality.</span></div> <div> </div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">If you’re excited to shape how the world works, you’ll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more. You'll be deeply embedded where people get things done. You'll ship agentic capabilities on an open, extensible stack, with the craft and care required for enterprise trust, as we bring Work AI to every employee, in every company.</span></div></div><div><span style="font-size: 12pt;"><strong><br>About the Role:<br><br></strong></span></div> <div><span style="font-size: 12pt;">We’re looking for a highly organized and proactive Office Manager to lead day-to-day operations at our office. You’ll be essential in creating a smooth, welcoming, and productive environment—ensuring everything from facilities to vendor coordination runs efficiently.<br><br></span></div> <div><span style="font-size: 12pt;"><strong>You will: </strong></span></div> <div> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Develop and implement office policies and procedures to ensure smooth operations.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Order and manage office supply inventory</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Manage F&B for our South Bay office</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Maintain Badging procurement for employees and new hires</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Plan and execute monthly employee engagement events</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Manage office equipment and technology, including computers and printers.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Address any facility issues promptly and efficiently.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Assist with collecting, cleaning, and resetting laptops</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Monitor and manage office budgets and expenses</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Serve as a point of contact between employees, management, and external stakeholders              </span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate with the finance department for expense tracking and reporting. </span></li> </ul> </div> <div><span style="font-size: 12pt;"><strong>About you: </strong></span></div> <div> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong organizational and multitasking skills with the ability to prioritize tasks.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Excellent written and verbal communication skills.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ability to handle confidential information with discretion.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong attention to detail and accuracy.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Problem-solving and decision-making abilities.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ability to work independently and collaboratively in a team environment.</span></li> </ul> </div> <div><span style="font-size: 12pt;"><strong>Location:</strong> </span></div> <div> <ul> <li style="font-size: 12pt;">This role is onsite (5 days a week in our Mountain View office)</li> </ul> </div> <div><span style="font-size: 12pt;"><strong>Compensation & Benefits:<br><br></strong></span></div> <div><span style="font-size: 12pt;">This role will be a 6 -month contract position with the possibility of extension and/or conversion based on performance and company needs. The range for this position is $35-$45/ hour. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.<br><br></span></div> <div><span style="font-size: 12pt;">We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.<br><br>#LI-ONSITE<br></span></div><div class="content-conclusion"><div> </div> <div><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>AI-First Mindset at Glean:</strong></span></div> <div> </div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">At Glean, AI fluency is core to how we work and we're committed to ensuring every new hire feels confident integrating AI into their everyday work. <strong>As part of the interview process, you'll complete a brief AI-focused exercise or discussion so we can understand how you think about, design, and use AI to drive impact in your role. </strong>Feel free to reference any tools, platforms, or workflows you use today — prior Glean experience isn't required.</span></div> <div> </div> <div><span style="font-family: helvetica, arial, sans-serif; font-size: 12pt;"><strong>Global Data Privacy Notice for Job Candidates and Applicants:</strong></span></div> <div> </div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Depending on your location, the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), or other privacy laws may regulate the way we manage the data of job applicants. Our full notice outlining how data will be processed as part of the application procedure for applicable locations is available in our <a href="https://www.glean.com/privacy"><strong>Privacy Policy</strong></a>. By submitting your application, you are agreeing to our use and processing of your data as required. US applicants and their applications are subject to arbitration of disputes as outlined in our <a href="https://www.glean.com/arbitrationagreement"><strong>Applicant Arbitration Agreement</strong></a>.</span></div> <div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><br>By clicking “Submit Application,” I confirm that I have read the Global Data Privacy Notice and the <a href="https://www.glean.com/arbitrationagreement"><strong>Applicant Arbitration Agreement</strong></a>, and I agree to the terms.  </span></div></div>