Recruiting Coordinator

<p>Ready to be the behind-the-scenes magic that makes Navan's hiring process shine? As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights. We're looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!</p> <p>This role will be hybrid, based in San Francisco and Palo Alto, with the flexibility to travel between Palo Alto and San Francisco on an as-needed basis for onsite interview support.</p> <p><strong>What You’ll Do:</strong></p> <ul> <li>Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews</li> <li>Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable</li> <li>Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results</li> <li>Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation</li> <li>Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise</li> <li>Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed</li> <li>Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes.</li> <li>Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization</li> <li>Partner closely with full-cycle recruiters and in-house business leaders to align hiring strategies and ensure seamless execution</li> <li>Hold cross-functional responsibilities spanning recruiting coordination and people operations to support end-to-end talent initiatives</li> </ul> <p><strong>What We’re Looking For:</strong></p> <ul> <li>1–2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressure</li> <li>Exceptional organizational skills with a knack for juggling multiple priorities seamlessly</li> <li>Hands-on experience with modern recruiting tech stacks (e.g., Greenhouse, ModernLoop, Metaview)</li> <li>Stellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teams</li> <li>High adaptability and agility to thrive in dynamic, rapidly changing environments</li> <li>Strong relationship builder capable of engaging effectively with internal and external stakeholders</li> <li>Solutions-oriented mindset with a passion for customer service and operational excellence</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.<br><br>For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.</p></div><div class="title">Pay Range</div><div class="pay-range"><span>$22</span><span class="divider">—</span><span>$48 USD</span></div></div></div><div class="content-conclusion"><p> </p> <p>Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers. </p> <p><strong>Human oversight:</strong> <span style="color: #000000; font-family: Arial, sans-serif;">Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application. </span></p> <ul> <li> <p><strong>Your rights: </strong>If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email <a href="https://my.metaview.app/applications/opt-out?organization=15dd7e883f">here</a>. Your decision to do so will not affect how your candidacy is evaluated. </p> </li> </ul> <p>Please refer to our<a href="https://navan.com/candidate-privacy-notice"> Candidate Privacy Notice</a> for more information about our processing of personal data, and your rights.</p></div>