Overview

Overview:
The Department Coordinator provides general administrative support for the Academic Success Department (tutoring centers, SI Program, and Fellowship Advising program), using independent initiative to balance the priorities of the department and individual staff. The person in this position is responsible for general departmental operations, fiscal monitoring, projects/events, management of confidential information, and supervision of student employees. They also act as a first point of contact for the department, interacting with students, faculty, staff, alumni, and visitors.

This position works onsite approximately 32 hours per week during the extended academic year (August 1st to June 15th) and a hybrid schedule during the summer from June 16th to July 31st (working hours during the summer total no more than approximately 40 hours).

About The Department:
The Academic Success Department provides academic support to students in a variety of fields and contexts. The program consists of the Writing Center (WC), the Science and Quantitative Center (SciQ), Academic Coaching, and the Supplemental Instruction (SI) Program. It also houses the fellowship advising program, which supports students and alums applying for nationally competitive fellowships and scholarships. We have five faculty / staff members, along with 40-50 student employees.

Responsibilities & Qualifications

Administrative and budget support: Provide administrative support to faculty and staff in the unit. Work with the Associate Dean of Academic Success to compile and distribute data and reports. Attend and take notes for meetings. Keep track of and order office supplies, maintain office equipment, and attend to the common space. Administer and monitor budgets and restricted/endowed funds, process payments, reconcile p-card transactions, and make general purchases.
Student Employment: Assists Academic Support Center staff in hiring, training, and supervising student employees (typically 50 student employees each semester).
Fellowship Advising: Assists fellowship advisor with tasks related to nationally competitive scholarships and fellowships.
Communication: Organize and maintain department documents, databases, and department website. Provides oral and written information about department to students and others on and off campus. Update social media accounts. Create newsletters and brochures and keep bulletin boards current. Act as administrative liaison and point of contact for the department.
Event management: Organize and coordinate department events. Make space reservations and coordinate the department calendar. Make catering arrangements, reserve space, and create and announce event publicity. Events include tutor onboarding, SI training, Library coffee hours, and end-of-term celebrations.
Other Responsibilities: Completes other responsibilities as assigned. Participates as an active member of the team. Participates in department and college activities and supports implementation of shared goals and initiatives. Provides backup support to other members of the team.

Qualifications:

1-3 years of experience in administrative support.
Experience in higher education is preferred.
High school diploma or the equivalent required; Bachelor’s degree strongly preferred.

Compensation:

$23.19-$24.25 Hourly

Union:

MAPE

Benefits

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

10% employer contributions to the retirement plan.
Outstanding vacation and sick time packages, plus an additional 10 holidays.
Competitive health, dental, vision, and life & disability insurance
Generous employer contribution to Health Savings Account.
Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.
Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page

Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines

For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage by November 18th. No applications will be received after this date.

Jaclyn Howard

Talent Acquisition Manager

jhoward3@Macalester.edu

Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law. For additional information, see Macalester College's full Notice of Nondiscrimination.