VAR (VAEAC160H) - Hassett Electrics, Jo Hassett, Executive Assistant

Job Description

• Email account management. Action emails as required.
• Management of CRM software ‘ServiceM8’ (Create jobs, quote clients, invoice clients, schedule jobs to staff and entitlement’s (such as RDO’s & holidays), follow up outstanding tasks such as quotes, WIP job’s)
• Supplier management (Liaise with trade accounts on materials pending or book materials for jobs). Process and reconcile Accounts Payable invoices in accounting software (Xero).
• Customer account management (Debtor Collection, Send out Statements, Other ad hoc)
• Manage various Customer online platforms used to manage jobs.
• Ad hoc Weekly/ Monthly/ Quarterly & End of Year Obligations
• Weekly/ Monthly/ Quarterly & Yearly reporting
• Housekeeping requirements in Accounting Software
• Provide information to the Director’s when required.
• Support Director’s on a day-to-day basis.
• Maintain policies & procedures
• Opportunity to evolve and open up other avenues to work on such as Marketing requirements and other business projects.

Qualifications

• Outstanding organisational and time management skills
• Ability to multi-task effectively
• Can take tasks on board to grow and run with it proactively

Additional Information

Experience in any particular software that is to be used:

• Xero
• Google System
• Service M8
• Excel
• Microsoft System 

Must have’s (Deal breaker):

• Professional mannerism
• Willingness to learn
• Opportunity to evolve with the business

Nice to have but can teach:

• Software that is used are Microsoft Excel, Word & Outlook. Xero, ServiceM8, Google Gmail, Google Drive. Various online Customer platforms.