Executive Assistant

<div class="content-intro"><p>SmartBear delivers application integrity for modern tech stacks, ensuring continuous, measurable assurance that software just works as intended with governance to operate at AI speed and scale. SmartBear offers deep test automation, API lifecycle management, and observability capabilities. With integrations across the SDLC, it sets a new quality standard for application delivery teams.<br><br>SmartBear is trusted by developers, testers, and software engineers across 32,000 organizations, including 75% of the largest financial institutions and industry leaders such as Adobe, JetBlue, and Microsoft. SmartBear’s open source tools are downloaded more than 100 million times a month and have earned over 30,000 GitHub stars from the developer community. With its best-loved brands, including Swagger, TestComplete, Reflect, QMetry, Zephyr, and more, SmartBear meets customers where they are to make our technology-driven world a better place. Learn more at <a class="_2hGPVj98eZ _2i3C1kYbGa _2kH23qT6kp _1ubuxonXvL _34b3D2vc3e _1NDpvb6wH8 _2wtOC9vc3e _3e11vU6wH8 _0hSAgbHZdu _00uqCY98eZ _3xtjKN0Rl6 _0H9qDF6wH8 _24h04i2Njc _1mT5xdRAKS _0WKd3G4z3T _0bjKvDcjp5 _1UtDYzM7Tp _32C2rk98eZ _0i9AWA0Rl6 _0mm6KQ6wH8 _10n1R5M7Tp _0DCa9D98eZ _3932vvYbGa _02cRtH6wH8 _0clgaMM7Tp _3WzCGi98eZ _0NqVRtYbGa _3BKYwu6wH8 _0CMRbkAwSC _2nTuUYWfPD _3ADzdEWfPD _1warJ9WfPD _4scvAwWyeI" href="https://www.smartbear.com/" data-renderer-mark="true" data-is-router-link="false" data-testid="link-with-safety"><u data-renderer-mark="true">www.smartbear.com</u></a>, or follow us on <a class="_2hGPVj98eZ _2i3C1kYbGa _2kH23qT6kp _1ubuxonXvL _34b3D2vc3e _1NDpvb6wH8 _2wtOC9vc3e _3e11vU6wH8 _0hSAgbHZdu _00uqCY98eZ _3xtjKN0Rl6 _0H9qDF6wH8 _24h04i2Njc _1mT5xdRAKS _0WKd3G4z3T _0bjKvDcjp5 _1UtDYzM7Tp _32C2rk98eZ _0i9AWA0Rl6 _0mm6KQ6wH8 _10n1R5M7Tp _0DCa9D98eZ _3932vvYbGa _02cRtH6wH8 _0clgaMM7Tp _3WzCGi98eZ _0NqVRtYbGa _3BKYwu6wH8 _0CMRbkAwSC _2nTuUYWfPD _3ADzdEWfPD _1warJ9WfPD _4scvAwWyeI" href="https://www.linkedin.com/company/smartbear/" data-renderer-mark="true" data-is-router-link="false" data-testid="link-with-safety"><u data-renderer-mark="true">LinkedIn</u></a>, <a class="_2hGPVj98eZ _2i3C1kYbGa _2kH23qT6kp _1ubuxonXvL _34b3D2vc3e _1NDpvb6wH8 _2wtOC9vc3e _3e11vU6wH8 _0hSAgbHZdu _00uqCY98eZ _3xtjKN0Rl6 _0H9qDF6wH8 _24h04i2Njc _1mT5xdRAKS _0WKd3G4z3T _0bjKvDcjp5 _1UtDYzM7Tp _32C2rk98eZ _0i9AWA0Rl6 _0mm6KQ6wH8 _10n1R5M7Tp _0DCa9D98eZ _3932vvYbGa _02cRtH6wH8 _0clgaMM7Tp _3WzCGi98eZ _0NqVRtYbGa _3BKYwu6wH8 _0CMRbkAwSC _2nTuUYWfPD _3ADzdEWfPD _1warJ9WfPD _4scvAwWyeI" href="https://x.com/smartbear" data-renderer-mark="true" data-is-router-link="false" data-testid="link-with-safety"><u data-renderer-mark="true">X</u></a>, and <a class="_2hGPVj98eZ _2i3C1kYbGa _2kH23qT6kp _1ubuxonXvL _34b3D2vc3e _1NDpvb6wH8 _2wtOC9vc3e _3e11vU6wH8 _0hSAgbHZdu _00uqCY98eZ _3xtjKN0Rl6 _0H9qDF6wH8 _24h04i2Njc _1mT5xdRAKS _0WKd3G4z3T _0bjKvDcjp5 _1UtDYzM7Tp _32C2rk98eZ _0i9AWA0Rl6 _0mm6KQ6wH8 _10n1R5M7Tp _0DCa9D98eZ _3932vvYbGa _02cRtH6wH8 _0clgaMM7Tp _3WzCGi98eZ _0NqVRtYbGa _3BKYwu6wH8 _0CMRbkAwSC _2nTuUYWfPD _3ADzdEWfPD _1warJ9WfPD _4scvAwWyeI" href="https://www.reddit.com/r/SmartBear_Official/" data-renderer-mark="true" data-is-router-link="false" data-testid="link-with-safety"><u data-renderer-mark="true">Reddit</u></a>. <br><br>At SmartBear, you will be part of a dynamic team solving one of the most critical challenges facing modern businesses: ensuring the integrity of software in an AI-driven world. Whether you are working directly with customers, driving go to market strategies, supporting operations, building products, or enabling teams, your contributions help shape the future of software quality for organizations worldwide. Join us in our mission.</p></div><div class="flex h-full min-h-0 min-w-0 flex-1 flex-col overflow-hidden"> <div class="relative min-h-0 flex-1" data-viewer-header-placement="overlay"> <div class="h-full min-h-0 overflow-auto bg-background-artifact-preview overscroll-contain absolute inset-0" data-testid="docx-preview-panel"> <div class="codex-docx-preview-wrapper"> <section class="codex-docx-preview"> <article> <p><span style="text-decoration: underline;"><strong>Executive Assistant</strong></span></p> <ul> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Provide high-trust administrative support to C-suite executives, coordinating complex calendars, travel, and executive priorities.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Play a key role in ensuring seamless executive, board, and quarterly business review meetings through proactive planning and follow-through.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Collaborate across the executive assistant team and business functions while handling sensitive information with discretion.</li> </ul> <p><strong>About the Role</strong></p> <p>As an Executive Assistant you will:</p> <ul> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Manage complex calendars and day-to-day scheduling for executive leadership team members, board meetings, quarterly business reviews, and executive team meetings.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation, and process expenses accurately and promptly through Concur.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Prepare meeting agendas and documents, and oversee meeting logistics including room bookings, catering, technology, setup, and event coordination.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Welcome and coordinate confidential executive-level candidates during onsite interviews, ensuring a professional and discreet experience.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Respond to selected administrative requests from executive leadership direct reports, prioritizing competing needs and communicating progress and completion.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Support onboarding for new C-suite executives, anticipating needs, coordinating logistics, and partnering with internal stakeholders to ensure a smooth transition.</li> </ul> <p><strong>We are looking for you if you have:</strong></p> <ul> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">2–5 years of experience providing executive administrative support, including support for C-suite executives.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">High school diploma or GED required.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Proficiency with Microsoft Office applications, particularly Outlook, and experience managing complex scheduling and communications.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Excellent organization, attention to detail, and ability to prioritize multiple time-sensitive requests with minimal oversight.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Strong written and verbal communication, sound judgment, discretion with confidential information, and a collaborative, proactive approach.</li> </ul> <p><strong>Why you should join the SmartBear crew:</strong></p> <ul> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">You can grow your career at every level.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">We invest in your success as well as the spaces where our teams come together to work, collaborate, and have fun.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">We love celebrating our SmartBears; we even encourage our crew to take their birthdays off.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">We are guided by a People and Culture organization - an important distinction for us. We think about our team holistically – the whole person.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">We celebrate our differences in experiences, viewpoints, and identities because we know it leads to better outcomes.</li> </ul> <p><strong>Did you know?</strong></p> <ul> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">Our main goal at SmartBear is to make our technology-driven world a better place.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">SmartBear is committed to ethical corporate practices and social responsibility, promoting good in all the communities we serve.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">SmartBear is headquartered in Somerville, MA with offices across the world including Galway Ireland, Bath, UK, Wroclaw, Poland and Bangalore, India.</li> <li class="codex-docx-preview_listbullet codex-docx-preview-num-1-0">We’ve won major industry (product and company) awards including SD Times, DeveloperWeek's Devies Award, the AI Breakthrough Award, and BuiltIn Best Places to Work.</li> </ul> <p><em>SmartBear is committed to creating an inclusive workplace for employees where all individuals are treated with respect and dignity. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, gender, disability, veteran status, sexual orientation, or any other protected status under applicable laws. We are dedicated to fostering a workplace that reflects a diversity of thought and experience as well as our values of being smart, open, driven, accountable, and curious.</em></p> <p><span style="color: rgb(255, 255, 255);"> </span></p> <p> </p> <p style="margin: 0in; font-family: Slack-Lato; font-size: 11.25pt; color: #1d1c1d;"><span style="color: rgb(255, 255, 255);">#LI-ES1</span></p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="color: rgb(255, 255, 255);">#LI-hybrid</span></p> <p> </p> </article> </section> </div> </div> </div> </div> <p> </p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p><span data-contrast="auto">At SmartBear, we believe transparency in pay is part of how we build trust—with our employees, candidates, and community. Our compensation philosophy is grounded in market competitiveness, internal equity, and rewarding impact.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p> <p><span data-contrast="auto">We encourage candidates to view compensation as part of their total rewards experience at SmartBear. This includes performance-based bonuses for eligible roles, a generous benefits package that supports employees’ health and well-being, and promotes work-life balance through flexible time off and hybrid work options.  You can build your career at SmartBear through professional development opportunities, and an inclusive, collaborative culture where everyone can thrive.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p> <p><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"><span class="TextRun SCXW113671590 BCX0" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW113671590 BCX0">Your SmartBear total rewards compensation package includes base salary and may also include a </span></span><span class="TextRun SCXW113671590 BCX0" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW113671590 BCX0">performance bonus plan. <span class="TextRun SCXW200109378 BCX0" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW200109378 BCX0">The </span></span><span class="TextRun SCXW200109378 BCX0" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW200109378 BCX0">base salary</span><span class="NormalTextRun SCXW200109378 BCX0"> range for this role is listed below</span></span><span class="TextRun SCXW200109378 BCX0" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW200109378 BCX0">. Actual compensation is </span><span class="NormalTextRun SCXW200109378 BCX0">determined</span><span class="NormalTextRun SCXW200109378 BCX0"> based on several factors, including relevant experience, skills, internal equity, and geographic location. </span></span></span></span></span></p></div><div class="title">Estimated Base Salary Range</div><div class="pay-range"><span>$90,000</span><span class="divider">—</span><span>$100,000 USD</span></div></div></div>