Interested in international EU research projects? As a Project Coordinator, you will play a pivotal role in supporting the implementation of major EU-funded research projects, primarily focusing on the RIANA project as well as supporting follow-up on other EU initiatives. You will join the facility's central User Office, coordinating the user access workflow from application intake and peer review through to scheduling, data management, and event organization across European partner facilities. You are offered

Opportunity to work on impactful EU-funded research projects

Dedicated consultant manager providing continuous support throughout the assignment

Exposure to international partners and large-scale scientific infrastructure projects

Supportive environment at a leading international research facility

Work tasks

This role involves coordinating and administrating complex EU research projects, focusing on supporting user access, managing project documentation, and facilitating international collaboration through event organization and administrative follow-up. Coordinate User Access Workflows: Oversee and track proposal management from application submission and review to facility scheduling and post-access follow-up. Data & System Administration: Maintain high accuracy in proposal tracking, data handling in Excel, and administration within web-based management systems. Stakeholder & Partner Communication: Serve as a central, responsive point of contact for scientific staff at partner organizations, researchers, and external users. Project Documentation & Reporting: Meticulously track deliverables, manage project documentation, and compile structured input for EU project reporting. Event & Meeting Coordination: Lead or support the organization of international collaboration meetings, workshops, and associated administrative tasks (such as travel/reimbursement handling). Demonstrated experience as a project coordinator, research administrator, or in a similar complex administrative role. Proven experience working in collaborative projects, particularly within project administration and workflow tracking. Meticulous documentation skills and a structured, reliable approach to organizing complex workflows. Ability to manage multiple tasks and prioritize in a deadline-driven environment

Strong communication skills and ability to work with international stakeholders

It is meritorious if you have

Experience from EU-funded research projects (e.g., Horizon Europe) or bi-/multilateral international collaborations. Master’s degree in a relevant academic field. Experience organizing international collaboration meetings, workshops, or academic events. Proficiency in written and spoken Swedish.