Receptionist & Office Coordinator

Receptionist & Office Coordinator | Synergy Recruiting, LLC Skip to content English English Español About Us Search Jobs Employers Blog Contact Temp Staffing Apply Now About Us Search Jobs Employers Blog Contact Temp Staffing Apply Now About Us Search Jobs Employers Blog Contact Temp Staffing Apply Now × About Us Search Jobs Employers Blog Contact Temp Staffing Apply Now Receptionist & Office Coordinator Apply Now Job #: 112509 Post Date: 10/13/2026 Title: Receptionist & Office Coordinator Job Type: Temporary Location: Wood Dale, IL Salary Range: $28.00 - $29.00 FRONT DESK RECEPTIONIST & OFFICE COORDINATOR Contract Assignment Location: Wood Dale, IL Schedule: Monday thru Friday – 1st shift: 7:00 AM to 5:00 PM (hours may fluctuate) Requirements: Resume / Drug Test / Background Check / Authorized to work in the U.S. Pay: $28.00 – $29.00 Position Overview The Front Desk Receptionist & Office Coordinator is responsible for delivering a professional, welcoming, and secure experience for all visitors, employees, customers, vendors, and contractors entering our client’s headquarters. As the first point of contact for the organization, this position plays a critical role in managing front desk operations, visitor access, corporate communications, administrative support, and office coordination activities. The ideal candidate is highly organized, customer-focused, detail-oriented, and capable of multitasking in a fast-paced corporate environment while maintaining professionalism and confidentiality. Essential Duties & Responsibilities Reception & Visitor Services Serve as the first point of contact for all visitors, customers, vendors, and employees. Greet and assist guests in a professional and courteous manner. Manage visitor registration, check-in procedures, and badge issuance. Coordinate visitor access and notify hosts of guest arrivals. Maintain visitor logs and ensure compliance with company security requirements. Ensure lobby, reception, conference room, and common areas present a professional appearance. Telephone & Communications Answer, screen, and route incoming telephone calls. Respond to general inquiries and direct requests to appropriate departments. Manage reception email communications and company inquiries. Receive, sort, and distribute incoming mail, courier deliveries, and packages. Coordinate outgoing shipments using approved carriers. Executive & Corporate Support Assist with executive and customer visits, ensuring a positive and professional guest experience. Coordinate meeting room reservations and visitor accommodations. Prepare visitor packages, badges, and necessary meeting materials. Support company events, training sessions, and employee meetings as requested. Security & Access Control Administer visitor and contractor access procedures. Coordinate with building management, security personnel, and facilities teams regarding visitor access requirements. Monitor access control activities and report unusual or suspicious activity. Support emergency response procedures and maintain awareness of building evacuation protocols. Ensure compliance with company security and confidentiality policies. Administrative Support Provide administrative support to Facilities, Human Resources, and other departments as needed. Maintain office records, directories, and contact lists. Assist with document preparation, filing, scanning, and data entry. Process service requests and communicate facility issues to appropriate personnel. Support onboarding activities, including preparing badges and welcoming new employees. Office Coordination Monitor inventory levels of office, kitchen, and breakroom supplies. Coordinate supply orders and vendor deliveries. Assist with office moves, workspace assignments, and facility-related projects. Maintain conference rooms and common areas to ensure readiness for meetings and visitors. Support workplace initiatives that enhance employee and visitor experiences. Additional Responsibilities Partic